Earth Science Information Partners (ESIP)

ESIP Meetings are where Earth science data professionals gather.

ESIP Meetings are collaborative, community-driven events that bring together the Earth science data community. They happen each January and July. When you find your people, meeting with them hardly feels like a meeting.

To explore complex topics, share work from across our 30+ Collaboration Areas, and pull in the latest updates on new technology and tools, ESIP Meetings rely on interactive formats. Collaboration and connections are key — from plenaries to breakout groups, from wide strategy discussions to focused do-a-thons. 

The 2022 meeting theme is Data for All People: From Generation to Use & Understanding.

July 2022 ESIP Meeting

Pittsburgh, PA

July 19-22

General Info: July 2022 ESIP Meeting

Our priority for the July 2022 ESIP Meeting is to provide an engaging and in-person experience in Pittsburgh. Submit proposals for sessions by Friday, April 29.

We realize that not everyone is able to travel to Pittsburgh. Hybrid formats make accessibility difficult, too. We are prioritizing in-person gathering this July but there will be limited virtual options. To try and get the best of both virtual and in-person events, we are committed to delivering a robust and interactive online meeting in January 2023.

We will continue to add details in our FAQ here and you can stay up-to-date with the ESIP Meeting agenda on Sched

Stay updated through our ESIP Update: esipfed.org/subscribe to receive  weekly emails.

 

ESIP Meeting FAQ 

What are travel and lodging options?

The July 2022 ESIP Meeting will be held at the Wyndham Grand Pittsburgh Downtown. There is a block of rooms available for meeting attendees that can be booked through June 24, 2022.

We will add more information on traveling to and from Pittsburgh soon. We are exploring options with a lower carbon footprint (cycling trip, anyone?)

How much will it cost?

You can register for the July 2022 ESIP Meeting by going to esipfed.org/july22-register and the link will take you to Cvent. The registration fees are also available on Cvent. 

ESIP offers need-based registration waivers. Fill out the application form (due Friday, June 10) and applicants will hear from ESIP shortly after that date.

Stay tuned via the weekly ESIP Update, @ESIPfed on Twitter, and Sched.

When are session proposals due?

The call for sessions ends Friday, April 29, 2022. Session organizers will be notified of acceptance in mid-May via email. 

To make space for the time it takes to construct and polish high-quality proposals, especially coordinating group concepts, we encourage you to submit complete proposals in April. For accepted proposals, there will be time before June 15 to finalize a session’s organization, design, and public description. There will be help: a workshop via Zoom, consultations during open office hours, and optional one-on-one design and facilitation support.

Stay up-to-date through the weekly ESIP Update, ESIP Slack, and Sched.

What will be virtually accessible?

Our priority is to provide an engaging and in-person experience in Pittsburgh. However, we know virtual access is also important. Our virtual track will not be the same as our full virtual meetings, but it is more substantial than what we could previously offer at past in-person meetings. 

To manage expectations and help session organizers to conceptualize sessions (due April 29), here’s what to expect for virtual access: 

  • Each session will be recorded and access provided via Zoom.
  • Remote attendees will be able to hear and see presentations, as well as interact with other attendees and ask questions via chat or the Sli.do app. We do not expect to have dedicated cameras to show the session rooms.
  • Virtual access has a lower registration fee than the in-person costs.
  • Networking experiences, including FUNding Friday and the Research Showcase Poster and Demo Session, will be primarily designed for in-person participation.

If your session needs even more virtual support, we would be happy to see how to support and promote a more robust call during a regularly scheduled telecon in the months before or after the July meeting. We can also help support virtual session design and planning for the January 2023 ESIP Meeting.

Reach out to staff @esipfed.org with questions. 

What are the COVID-19 protocols?

To keep our community and the Pittsburgh community safe, ESIP plans to  follow CDC and local health department guidelines. We are currently working through the best options for masking, room capacity, and other considerations. We will announce details via email closer to the meeting and you can get regular updates via email by subscribing to the weekly ESIP Update. 

For travel, refer to your own local health department, CDC guidelines, airline requirements and updates, and, especially if traveling internationally, U.S. travel restrictions and your home country’s travel info.

Past ESIP Meeting Sponsor logos: Microsoft, Element 84, SAIC, figshare, AWS, AGU

Become an ESIP Meeting Sponsor

Align your brand with a tech-savvy audience and show your commitment to collaboration.

Sponsors can choose to provide general meeting support, fund student participation or host conference events, including workshops, breaks and receptions.

Learn more about sponsoring ESIP Meetings.

About Our Meetings

We hold two meetings each year, one in January and one in July.

These two meetings bring together ESIP partner organizations and community members. Often, leaders from ESIP clusters and committees organize sessions. But anyone interested in Earth science data is welcome. 

Each meeting has a theme, ranging from the big-picture impacts of data to the nitty-gritty of new tools and information quality.

Read about ESIP projects on our blog Merge. 

Who Attends ESIP Meetings?

ESIP meetings are open to anyone interested in Earth science data.

There are about 300 attendees from the Earth, space, and environmental sciences.

Many attendees are information technology professionals, teachers, and researchers. Their scientific fields include atmosphere, ocean, solid earth, ecology, data science, and social sciences. Some attendees join monthly telecon calls in ESIP's 30+ Collaboration Areas.

Find your people in the Collaboration Areas.

What To Expect

Our meetings cover current trends, problems, and emerging issues in Earth science data and information. There is a mix of plenary talks, breakout sessions, poster presentations, technical workshops, networking, and special events to: 

  • talk about emerging and persistent topics
  • learn about new technologies and evolving concepts
  • build new collaborations
  • meet people doing similar work from different companies, institutions, and agencies

Learn more about past ESIP Meetings.

January 2022 ESIP Meeting

 ONLINE January 18-21, 2022

July 2021 ESIP Meeting

ONLINE July 19-23, 2021

January 2021 ESIP Meeting

 ONLINE January 26-29, 2021